Historic Jacksonville
Liz Wade,
Broadway Rose Theatre Co
Susan Napack
Tom Cook,
Lord and Schryver Conservancy
Susan Napack,
Lord and Schryver Conservancy

Clicking the Get Started button will take you to a sign-up page where new applicants can create an account to begin the application process. Your User ID will be the email address you provide, and will be linked to the organization you first register. If you are submitting applications for several organizations, each must have a unique email address. You will be able to select your own password.

Once you have created a User ID and Password, you will be able to click on the “portal door” icon below to go directly to the log-in. Enter your User ID and Password to work on or edit application documents, check the status of applications submitted, or update account information.

For a closer look at the web-based software, our Applicant Tutorial provides step-by-step instructions.

You can expect to submit the following information in your online Letter of Inquiry:

1. Contact information for the principal person in your organization we should reach regarding your grant request.

2. A copy of your most recent IRS tax-exempt determination letter or other documentation of your IRS exempt charity status. If you have provided this document to us previously (ever), please do not resubmit it.

3. Something describing your organization: a brief narrative statement, a brochure, a reference to a website. You may be extremely brief if you are our current or former grantee or if you are widely known in the community.

4. A narrative statement (or otherwise) describing the project you are proposing for funding.

5. A timeline for the project including your planned starting and completion dates for both fundraising and the project.

6. A budget for your project identifying each foundation, corporation or government contribution, whether planned or committed. Include other sources of income, such as individual gifts, sales, or admission fees. Be sure to separately show the amount of funding sought from The Kinsman Foundation. Summarize how funds will be spent.

7. Your plans to administer, maintain or sustain the project after current fundraising is completed.

8. A description of how you will measure the success of the project.

We will ask for additional information if it’s appropriate. Our Directors typically will make some independent inquiry about your request, either on the web or otherwise.

After initial staff review, each member of our Board will read your online Letter. Staff and Board review is likely to take six weeks or more. Staff members will determine a consensus of the Board’s opinion and contact you with information.

If we invite you to complete the grant process, we will want to have:

1. The names and contact information of your current directors, trustees, or other governing body. We may contact these individuals to ask about the proposal or your organization.

2. Copies of basic financial records of your organization, your current and your most recent yearly financial statement or records. Your tax returns are not always available to us online, and we may ask you for copies.

3. Description and/or documentation of the insurance coverage your organization carries that would directly apply to the activities funded by this grant.

4. Updated or detailed project information including changed conditions, fundraising progress, adjusted budgets or modified timelines. Include detailed information about planned expenditures.

Foundation staff or Board members may request a site visit, or invite a grant presentation or interview at our office in Milwaukie. Site visits for performing arts and similar grants may include our asking for admission to an unticketed rehearsal, performance or showing of a work considered for funding. We believe this can provide unique information not only about the artwork itself, but also about your organization, the facilities it uses, and the people involved in it.

Applications to the Betty Kinsman Fund for Arts, Culture and Humanities will be decided at a Board of Directors meeting in April of each year, after an application deadline of February 15. Applications in our other eligibility areas, Historic Preservation and Native Wildlife Rehabilitation and Appreciation, will be channeled into either the Conventional Grants Program or the Small Grants Program.

The Foundation will negotiate a formal written Grant Agreement with applicants awarded a grant. You can see a sample copy of our standard Grant Agreement here.

Grantees will be asked to submit reports about grant activities and expenditures through our online grant portal. Those reports include:

Interim Report ( 6 – months) containing
  • a description of program activities that have taken place to date
  • a description of events that have had a significant effect on the project
  • an evaluation of the project to date

Final Report including each topic listed for Interim Reports plus
  • a description of program activities that have taken place to date
  • a description of events that have had a significant effect on the project
  • an evaluation of the project to date

The Final Report is due 30 days after the end of the Grant Period.

Unless you request to the contrary, we will not treat your grant inquiry as confidential information. We may discuss your organization or your inquiry with other funders, individuals identified in your application, outside experts, or other appropriate people in the community.

When we write to you, we’ll use email or standard USPS mail. We encourage you not to use certified mail or other restricted delivery mail, or courier services, except in exceptional circumstances. Although we’ve lost track of a few documents through the USPS, nobody yet has been put at a disadvantage because of it.

Get started.

If you fit the requirements to apply for a grant, create a personalized log-in here.